Data Disclaimer
Last Updated: December 16, 2025
This Data Disclaimer outlines important information about how PDF Coder processes your files and data. By using our services, you acknowledge and agree to the terms described below.
Your Files Are Processed Securely
All file uploads are encrypted in transit using HTTPS, and files are automatically deleted after processing.
File Processing
Temporary Storage
When you upload files to PDF Coder for processing:
- Files are temporarily stored on our secure servers for the duration of processing
- Processed files are available for download for a limited time (typically 1 hour)
- All files (uploaded and processed) are automatically and permanently deleted after this period
- We do not keep copies of your files beyond the processing period
No Human Review
Your files are processed automatically by our software systems. No PDF Coder employee or contractor views the contents of your files during normal operations. The only exception would be if required by law or to investigate abuse of our services.
Data Processing Location
Our servers are located in the United States. When you upload files to PDF Coder, your data is transferred to and processed in the United States. By using our services, you consent to this transfer.
International Users
If you are located outside the United States, please be aware that your data will be processed in the U.S., which may have different data protection laws than your country.
Your Responsibilities
When using PDF Coder, you are responsible for:
- File Ownership: Ensuring you have the right to upload and process the files you submit
- Sensitive Data: Removing or redacting sensitive personal information before uploading if you have concerns
- Backup: Maintaining your own backups of important files before processing
- Download: Downloading processed files promptly before automatic deletion
- Compliance: Ensuring your use of our services complies with applicable laws and regulations
Limitations
No Guarantee of Results
While we strive to provide high-quality PDF processing, we cannot guarantee:
- Perfect conversion accuracy between file formats
- Preservation of all formatting, fonts, or special characters
- Compatibility with all PDF variants or versions
- Successful processing of corrupted or malformed files
Service Availability
PDF Coder is provided "as is" and "as available". We do not guarantee uninterrupted access to our services and may perform maintenance or updates that temporarily affect availability.
Sensitive Information
We recommend that you exercise caution when uploading documents containing:
- Personal identification numbers (Social Security, passport numbers, etc.)
- Financial information (bank accounts, credit card numbers)
- Medical or health records
- Confidential business information
- Legal documents with privileged information
While we implement security measures to protect your data, you should consider the sensitivity of your documents before using any online file processing service.
Third-Party Content
PDF Coder does not claim ownership of any content you upload. The intellectual property rights in your files remain yours. However, by uploading files, you grant us a limited license to process them as necessary to provide our services.
Changes to This Disclaimer
We may update this Data Disclaimer from time to time. Significant changes will be communicated by updating the "Last Updated" date and, where appropriate, through a notice on our website.
Related Policies
For more information about how we handle your data, please refer to: